About this Policy
We are committed to protecting and respecting your privacy. In this policy you will find information about the types of information we hold about you, how and why we collect it, how we use it, and how we keep it secure. This policy also tells you about your rights and how you can exercise them and how the law protects you. Please read it carefully to understand our views and practices regarding your personal information and how we will treat it.
Belle PR is the trading name of Belle Public Relations Limited, a public relations agency. Our registered office address is 34-35 Eastcastle Street, London, W1W 8DW, and our company number 09355316. When we refer to Belle PR below, we mean Belle Public Relations Limited. For the purpose of the General Data Protection Regulation 2018 and the Data Protection Act 2018, Belle PR is the data controller of the personal information referred to in this policy. If you need to contact us you can do so by writing to us at 8 Tavistock Street, London, WC2E 7PP or by sending us an email to firstname.lastname@example.org.
What personal information we collect
We only collect the personal information that we need in order to carry out our business. Typically, this may include:
Your name and contact information such as your address, email address and telephone number;
Your payment details and financial information (e.g. your bank name, account number and sort code);
Your identification information such as your passport and driving licence details;
If you are an individual client, your biographical information; headshots; photographs and videos of you; and, any other promotional material relating to you;
Information you provide us when making enquires via our website, or when you correspond with us via phone, e-mail or otherwise;
Information provided to us by our clients (or their representatives) for advisory purposes;
When browsing our website, your IP address, your browser type and language.
How we collect your personal information
We collect your personal information:
When you provide it to us;
When third parties provide it to us on your behalf (including, if you are a client, your agent, manager or other representative);
When other third parties provide it to us (e.g. if you are a client and a journalist contacts us to make an enquiry about you);
From publicly available sources;
If you are a supplier, when you provide services to us.
Why we process your personal information
We process your personal information so that we can:
Provide PR services and advice to our clients, promote them and their brands;
Perform our obligations under any contracts that we have with you;
Promote our own services;
Send marketing communications;
Engage with our suppliers and keep records of transactions we have with them;
Administer our website and keep it secure;
Comply with our legal and regulatory obligations; and
Legal basis for processing
There are a number of different legal grounds for processing personal information. Which one is applicable will depend on precisely how we are processing your personal information and for what purpose. Most commonly we will rely on one of the following legal grounds:
For the performance of our contract with you or to take steps at your request before entering into a contract;
To pursue our legitimate business interests (or those of a third party) and your fundamental rights do not override those interests. Our legitimate business interests may include our interests in providing effective public relation services and advice to our clients, promoting our clients and their brands/businesses through marketing communications, promoting our business through marketing communications, and carrying out our administrative and operational functions.
Where you have given consent;
To comply with our legal and regulatory obligations;
If we process any ‘special categories’ of your personal information (including, for example, information about your health, religious beliefs or sexual orientation), we will usually rely on the fact that you have given us your specific consent to do so, unless there is otherwise a legal requirement for us to process such information, or you have put the information into the public domain.
How we share your personal information
The personal information you provide to us may be shared with third party companies, agents, contractors, or service providers if this is necessary to provide you with our services, respond to your enquiries or for any of the purposes described in this policy. If you are a client, we may share your personal information with others (e.g. journalists) in order to promote you/your brand. We may also share your personal information with law enforcement agencies, other governmental agencies or third parties if we are required by law to do so; our professional advisers; other business entities should we plan to merge with or be acquired by that business entity, or if we undergo a re-organisation with that entity.
Transferring your information outside the EEA
We tend not to transfer personal information to countries that are outside the EEA. If we do, or if our suppliers do so on our behalf, we will ensure that obligations are imposed on the recipients of that data to protect your information to the standard required in the EEA . We may also transfer your information where you have consented to the transfer, where the transfer is necessary for the performance of a contract we have with you, or where we are transferring information to a country which has been deemed to provide adequate protection of your information.
Under EU data protection laws, and subject to some exemptions, you have the right to request access to, correct, erase, or restrict the processing of, or request the deletion of, your personal information and to exercise a right to data portability in certain circumstances. You may also have the right to object to us processing your personal information. If you would like to exercise any of these rights, please contact email@example.com or for more information see the Information Commissioner’s website here. If you have any concerns about our use of your personal information, you also have the right to make a complaint to the Information Commissioner’s Office, which regulates and supervises the use of personal data in the UK, via their helpline on 0303 123 1113.
You have the right to ask us to stop sending you marketing communications. You can do this by following the opt-out links on any marketing communications sent to you, or by emailing us with your request at firstname.lastname@example.org. We will action any opt out request from you as soon as we can.
How long will we keep your information?
We will only keep the information we collect about you for as long as required for the purposes set out above or as required to comply with any legal obligations to which we are subject.
To prevent unauthorised access or disclosure, we have put in place suitable procedures to safeguard and secure the information we collect and store about you.
Changes to this policy
Any changes we make to our policy in the future will be posted on this page and, where appropriate, notified to you by e-mail. Please check back frequently to see any updates or changes to our policy.
This policy was last updated February 2020.